Microsoft Outlook: FindTime With Colleagues
Everything You Need to Know About Operating and Using FindTime
Scheduling meetings seems like it should be an easy task. However, anyone who does business knows with everyone’s busy schedules how difficult it can be to find a time that works for everyone who needs to attend. FindTime is an Outlook add-in that can help companies manage the task of organizing meetings that fits into everyone’s schedule. The following is everything you should know about FindTime.
1. What is FindTime?
FindTime is an add-in from Microsoft’s Outlook that is used to simplify the process of scheduling meetings. FindTime was first introduced in 2015. A few years later it was changed and renamed Find a Time. In 2017 FindTime was back again. With FindTime a business can eliminate wasted time playing email tag just to schedule a meeting. Microsoft made sure FindTime was as secure as possible by encrypting personal information such as email addresses. In fact, everything including email subject, the email body, and the attendees the information is sent to is encrypted.
2. How Does it Operate?
Invitations to vote on meeting times can be sent to a variety of email addresses. These include Yahoo, Gmail, and other providers. With the data provided by users, FindTime can quickly figure which days and times will work best. The program can find openings in each person’s schedule that will work for meetings. The individual sending out invitations can then propose several selected times for the meeting. The attendees that have received invitations will all vote on the time they want. After a meeting time is chosen, FindTime sends out a notice to each attendee.
3. Who Can Use It?
To use FindTime, it’s necessary for the individual or business organizing the meeting to have Microsoft 365 Apps for Business. It can also be used with an Enterprise account that has Exchange Online. It’s important to know that the recipients of meetings scheduled using FindTime do not need to have the add-in installed. If a person is sent a request by someone that has FindTime, this person can still vote on meeting times without actually having the app. In fact, they don’t even need Office 365. It’s only necessary to have an email to be a recipient.
4. How Does Installation Work?
Installation is incredibly easy. All a person needs is Microsoft 365 Apps for Business. It can also be installed on Exchange Online through an Enterprise account. According to Microsoft support, it’s necessary to take the following steps to install FindTime from Outlook for the web.
- Open Outlook
- Select New Message
- Select the Ellipses Button
- Select Get Add-ins
- Select FindTime
It’s also possible to install FindTime in Outlook Desktop and from the FindTime site.
5. Why Does Your Company Need FindTime?
FindTime is easy to implement and can be used by any type of employee. Saving time and squeezing more productivity into the same 24 hours is something every organization is striving for. TechRepublic states several good reasons why a company would want to use FindTime.
- FindTime is easy to use.
- FindTime is necessary only for the individual scheduling the meeting.
- FindTime ends the hassle of back-and-forth between those trying to schedule a meeting.
- FindTime sets up the meeting and informs each person who is invited.
- FindTime is part of Microsoft 365, which many people already have.
FindTime is an add-in that nearly any type of business, large or small, will find useful. Spending more time trying to schedule a meeting instead of actually attending the meeting will be a thing of the past with FindTime.